c节：商业和支助服务

部分CE.5

BUSINESS AND SUPPORT SERVICES
PROCUREMENT CARD PROCESS

过程

程序

The Procurement Card Program at 皇冠博彩 is designed to promote an efficient and cost effective process for procurement related to professional travel or minor expenditures. This program allows authorized users to purchase approved items and services directly from vendors using their district-issued Master Card or Campus assigned cards 1-10. This program is not intended to avoid or bypass appropriate procurement or payment procedures.


采购卡的一些好处包括：

  • 减少将个人资金用于业务相关项目的需要

  • Card users have the opportunity to take advantage of discounts that can save the district money

  • 可以及时下单和填写订单

  • 通过减少对文书工作的依赖，提高了效率

  • 付款给供应商可以加快

  • 授权用户可以响应紧急需求

获取采购卡的流程

Supervisors will identify any employee who needs a procurement card for business-related purposes. They will submit a written request with the supervisor's approval to the procurement office for final approval. It is the employee’s responsibility to obtain approvals from their chain of command. Once approval is granted, the Procurement Office will obtain a signed “Procurement Cardholder Agreement Form” and provide training on the appropriate use of the card to the employee. Once this form is signed and training completed, the employee may begin using their card.

When an employee who is responsible for a Procurement Card leaves their job at Navarro College or transferes to another department within the college, the employee must return all Procurement Cards to the Procurement Office.

If a card is lost or stolen, the cardholder should contact the Purchasing Office immediately at (903) 875-7317. At the request of the cardholder, a new card with a new account number will be issued if the card is permanently lost or stolen.

采购卡使用程序

  • 采购卡仅限于皇冠博彩的商务相关交易。 因此，这张卡不收取任何个人费用。

  • Procurement cards can be used to purchase the same goods and services that can be obtained using a purchase order if the vendor will not accept a purchase order or payment by check. Purchase of goods and services with the card must be preapproved by the Comptroller or his/her designee. The Comptroller may approve use of the cards for other purchases as circumstances arise.

  • 用采购卡购买的商品只能用于单笔交易。 At no time should a purchase be split into two transactions.

  • Grant account charges must have prior approval of the Director of Grants to assure compliance with the grant award.

  • 采购卡不允许预支现金。

  • The procurement card may be used to cover business-related travel expenses upon approval from all appropriate parties and purchase orders issued.

  • 在购买时，取得收据，显示所购买的物品和支付的金额。

  • 在采购开始时通知卖方，该采购是免税的。 If sales tax is inadvertently charged to the card, it is the cardholder’s responsibility to contact the vendor to request that the tax be removed.

  • A travel authorization must be obtained and in outstanding status before a purchase is made on a purchasing card.

  • When checking out a procurement card from any business office location, a Card Expense Form on MyNC must be completed and approved prior to a procurement card being issued.

限制

使用采购卡时，有下列限制：

  • 不得购买礼品卡或证书

  • 不得使用该卡购买酒精饮料

  • 家具

  • Equipment may not be charged to the card without prior approval of the Comptroller or his/her designee

  • 个人支出

  • 未经主计长或指定人员事先批准的办公用品。

  • Computers and other electronic devices may not be charged to the card without prior approval of the Comptroller or his/her designee.

  • 非用于商业目的的物品

  • 燃料（WEX燃料卡除外）

  • 现金垫款

  • 分裂购买

  • 与学院官方批准的活动有关的膳食*

*Administrators may receive approval from District President for use of procurement card for business-related meals.

Any unique purchasing needs that cannot be met due to these restrictions require approval of the Comptroller. The Comptroller may make exceptions to restricted purchases based on the circumstances of the need. This exception will be noted by their approval of the purchase order.

f a cardholder fails to comply with the procurement card procedures, the use of the card may be suspended. The card may be revoked if a cardholder has multiple instances of non-compliance.

采购卡流程对账

Within 21 days of using the procurement card, the reconciliation should be completed by the responsible party.

Approved: 2015
Updated: 2020, 2024, 2025
Reviewed: 2022